Baldwin Tech Stack: Expense & Bill Management - Bill & Dext

Managing expenses and bills can be time-consuming and complex for small businesses. Fortunately, tools like Bill.com and Dext are designed to simplify and streamline these tasks, allowing you to focus more on growing your business and less on administrative overhead. Here's how each solution can benefit your operations.

Bill.com: Simplified Accounts Payable and Receivable

Bill.com is a robust platform that helps small businesses efficiently manage both accounts payable and receivable. Its user-friendly interface and wide-ranging integrations make it a powerful tool for financial management.

Key Benefits:

• Centralized Documentation: Store and organize receipts and vendor documentation in one secure place.
• Smart Forecasting: Gain insights into your monthly spending trends through built-in forecasting reports.
• Easy Invoice Management: Invoices can be emailed directly into the system, simplifying processing.
• Seamless Integration: Sync your transactions with leading accounting platforms like QuickBooks Online (QBO), Oracle, Xero, Sage, and Microsoft Dynamics.
• Recurring Payments: Automate regular vendor payments with the recurring billing feature.
• Tax Filing: File 1099 forms directly through the platform’s tax management tab.
• Flexible Vendor Payments: Vendors can choose between virtual card payments or ePayments.
• Access to Credit: Apply for lines of credit to cover vendor payments and maintain cash flow.

Dext: Automated Expense Reporting and E-Commerce Integration

Dext complements your accounting system by automating expense reporting and vendor payments, particularly useful for businesses operating in the e-commerce space.

Key Benefits:

• Accounting Software Compatibility: Dext integrates with QuickBooks, Xero, and Sage, ensuring a smooth workflow.
• E-Commerce Ready: Automatically process payments from platforms like PayPal, Etsy, and eBay.
• Automated Invoice Creation: Generate and store invoices as soon as payments are made.
• Expense Reporting: Employees can submit business-related expenses directly through the mobile app.
• Document Storage: Keep all your importation and expense documents in one place for easy access.
• Mobile Convenience: Capture and upload receipts by snapping a photo with your smartphone.

Why It Matters for Your Business

By implementing Bill.com and Dext, small businesses can gain better visibility into their cash flow, automate repetitive tasks, reduce human error, and stay tax compliant. These tools not only save time but also provide the financial clarity needed to make smarter business decisions.

Ready to Take Control of Your Finances?

If you're looking to simplify your expense and bill management processes, we can help. Contact us today to learn how implementing Bill.com and Dext can improve efficiency, accuracy, and peace of mind. Let’s get your business set up for smarter financial management.

This article was written by Maxie Brown. Maxie is an Accounts Payable Specialist I with Baldwin CPAs. For more information on the support Baldwin CPAs can provide you, contact maxie.brown@baldwincpas.com.